Filing Clerk vacancy at UCT- The Desmond Tutu HIV Centre (DTHC)
DEADLINE: 20 December 2024
The Desmond Tutu HIV Centre (DTHC), based in the Faculty of Health Sciences, is committed to the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa.
This full-time 12-month fixed-term contract position will be based at Emavundleni Research Centre in Crossroads, Cape Town. The main purpose of this position is to ensure the systematic organisation of participants’ files and other records for the Emavundleni Research Centre in compliance with required study-related activities and GCP standards.
Requirements:
- Minimum Grade 12 /NQF level 4
- Tertiary administrative qualification advantageous
- 1 to 2 years of work experience in clinical trials essential
- Filling work experience is essential
- Computer literacy (MS Office) is essential
- Excellent interpersonal skills
- Excellent time management skills
- Attention to detail
- Sound organisational skills
Responsibilities:
- Compile visit packs for the participants’ folders/files and ensure correct visit packs are in the files
- Issue files to Study Coordinators for scheduled participants on the afternoon before the visit date
- Issue files as requested by the Study Coordinators for Interim and Unscheduled visits
- Collect files from the Study Coordinators at the end of the day and hand them over to the Data Administrators
- Issue files as requested by the Principal Investigator or Designee for the capturing of laboratory results or updating of data (e.g. adverse events, concomitant medications, etc.)
- Ensure proper filing of folders per clinical trial
- Archive old participants’ records
- Direct filing queries to appropriate individual/s
- File the laboratory results appropriately, after they have been captured
- Photocopy, fax and shred documents when required by the data manager