REF NO: NCPT/2024/44
Contract: 12 Months
SALARY : R216 417 – R254 928 per annum (Level 05), (plus 37% in lieu of benefits)
CENTRE : Kimberley
REQUIREMENTS : Grade 12. Zero to One (1) year relevant experience in Public Sector. Skills & Knowledge: Knowledge of planning and organizing, Records management, Registry duties and practices as well as data capturing, Storage and retrieval procedures in terms of the working environment, duplicate/ binding/faxing and delivering of document, understanding of the work registry. Ability to communicate verbally or in writing (formally of informally), Photocopy machine, fax machine, binding machine. Interpersonal, Computer Literacy.
DUTIES : Provide registry counter services: attend to clients, Receive and register hand delivered mail/files including job applications, handle telephonic and other enquiries received: Handle incoming and outgoing correspondence: Received all mail, sort, register and dispatch mail. Distribute notice on registry issues. Liaise with units for tracking of files. Render an effective filling and records management service: Opening and closing of files according to records classification system. Filing/ storage and tracing (electronically/ manually) and retrieval of documents and files. Complete index cards for all files. Maintain the filing tracing schedule. Recording of all hand delivered and online job applications. Handle archiving and transferring of records: Dispatch and archive files, maintain the files register. Follow up on transfer of files for transferred officials from various departments. Process documents for archiving and disposal, Electronic scanning of documents. Sort and package files for archive and distribution. Compile lists of documents to be archived and submit to the supervisor. Keep record of archived documents.
ENQUIRIES :
Ms D Barnett at 0662104066
APPLICATIONS: Applications quoting the relevant reference number, should be forwarded as follows: The Deputy Director – Human Resource Management, Post To: Department of Northern Cape Provincial Treasury, Private Bag X5054, Kimberley 8300 or
Hand Deliver to: Metlife Towers Building, Cnr Knight & Stead, 7th Floor, Post Office Building, Kimberley, or Email applications to: Ncpt-HR@ncpg.gov.za
FOR ATTENTION : Ms. D Barnett
CLOSING DATE: 25 October 2024
NOTE: Applications submitted using the incorrect (old) Z83 form will not be considered. Further note that the new Z83 form must be completed in full and signed in order for the applicant to be considered. The new employment (Z83) form which can be downloaded at www.dpsa.gov.za-vacancies or obtained at any government department. Applicants are not required to submit/attach copies of qualifications and other relevant documents on application, but must submit the new (Z83) form and detailed curriculum vitae only. The provision of certified documents will only be required from shortlisted candidates for submission on or before the day of the interview.
Shortlisted applicants will be subjected to qualification verification, reference checking, security screening and vetting. Non-RSA Citizens/Permanent Resident Permit Holders will be required to submit a copy of their Permanent Residence Permits only if shortlisted. In instances where applicants are in possession of a foreign qualification, it is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and only submit proof of such evaluation upon being shortlisted for a post. Furthermore, all candidates shortlisted for the Non-SMS posts will be subjected to a Practical Exercise/Technical assessment and an Ethical Conduct assessment.
Correspondence will be limited to interviewed candidates only. The successful candidate will be appointed subject to positive results of the security clearance process and the verification of educational qualification certificates. Appointment on these positions will be provisional, pending the issue of security clearance. The social media accounts of shortlisted applicants may be accessed. The successful candidate will sign the performance agreement and employment contract within three months from the date of assumption of duty. It will also be required that the successful candidate declare to the EA particulars of all registrable financial interests. Short-listed candidates will be expected to avail themselves at the Department’s convenience. The department reserves the right not to make appointments to the advertised posts.