“REF NO: ADMIN” (X2 POSTS)
SALARY : R255 450 per annum
CENTRE : Pretoria
REQUIREMENTS : NQF level 6 (Diploma/Advanced Certificate) in Office Management or equivalent as recognised by SAQA. 1 – 2 Years administrative experience in the public / private sector environment would be an advantage: Computer Literacy (MS Office Packages and Microsoft Teams).
Have Competencies: Communication (Written and Verbal), Organisational and time management skills, Negotiating and Listening Skills, Presentation and Professionalism Skills and Financial Management.
DUTIES : Provide a meeting support service to the unit which includes but is not limited
to: annual meeting schedules, Invitations, Attendance Register, etc, Venue arrangements (includes refreshments), Drafting and circulating Agenda items etc. Provide an administrative support service to the department in respect of managing document flow (includes Incoming and Outgoing registers, document tracking, etc), receiving telephonic calls, messages, visitors and direct to relevant role players and providing relevant information as required and operating office equipment such a fax machines and photocopiers. Provide logistical support and financial support services to the unit inclusive of but limited to: procurement of goods and services (includes venue and catering for meetings, workshops and strategic planning sessions), managing petty cash, travel Arrangements, ordering stationery, submitting monthly budget inputs and expenditure statements as per PFMA requirements for the unit). Consolidate weekly, monthly and quarterly reports for business units. Scan, copy and file documents in line with the Department’s approved file plan and system (SharePoint). Communicate with stakeholders, clients, management & colleagues: Written, Verbal and formal presentations.
ENQUIRIES : Enquiries for all advertised posts should be directed to the recruitment office
Tel No: (012) 394-5286/3097
APPLICATIONS : The Department of Small Business Development is committed to the pursuit of diversity and redress. Candidates whose appointment will promote representivity in terms of race, disability, youth & gender will receive preference (as per the DSBD EE Plan). Candidates must submit applications to recruitment3@dsbd.gov.za and quote the reference number for the abovementioned position on the subject line (email) when applying i.e. “REF NO: ADMIN”.
CLOSING DATE : 25 October 2024 at 16h00.
Applications received after the closing date will not be considered.
NOTE : The Department of Small Business Development is committed to the pursuit of diversity and redress. Candidates whose appointment will promote representivity in terms of African males, Coloured males or females, Indian females and White males will receive preference (as per the DSBD EE Plan). Applications can be submitted by email to the relevant email and by quoting the relevant reference number provided on the subject line. Acceptable formats for submission of documents are limited to MS Word, PDF. Applications must quote the relevant reference number and consist of: A fully completed and signed Z83 form and a recent comprehensive CV. Submission of copies of qualifications, Identity document, and any other relevant documents will be limited to shortlisted candidates only. All non-SA citizens will be required to submit proof of permanent residence in South Africa when shortlisted. Personnel suitability checks will be done during the selection process. Applicants could be required to provide consent for access to their social media accounts. All shortlisted candidates for SMS and/or MMS (MMS optional) posts will be subjected to (1) a technical exercise, (2) a generic managerial competency assessment. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within 1 month of the closing date of this advertisement, please accept that your application was unsuccessful. Department of Small Business Development is committed to the pursuit of diversity and redress. Candidates whose appointment will promote representivity in terms of race, disability, youth & gender will receive preference (as per the DSBD EE Plan). The successful candidate will be required to sign a performance agreement within 3 months of appointment, as well as completing a financial interest’s declaration form within one month of appointment and annually thereafter. The Department reserves the rights not to fill or withdraw any advertised post. Note: a new application for employment (Z83) form is applicable from 01 January 2021. The new form can be downloaded online at: http://www.dpsa.gov.za/dpsa2g/vacancies.asp.