Aspen: Clerical Assistant

Clerical Assistant (Contract) Aspen Pharma Group • East London Job Ref #: CL06/09/2024 Industry: Admin/Office Support Job Type: Contract Positions Available: 1 Applications are invited for the above indicated vacancy that exists at the East London Site. The successful incumbent will report to the Controller. All applications are to be received on or before 13 September 2024. Preference will be given to Employment Equity candidates in line with Aspen’s Transformation Agenda. Job Description Overview Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders Responsibilities Documentation, reporting & record keeping Complete goods receipt notes and carry out material verification Generate sales orders Generate picking lists, packing list, load plans, sales invoices and de-shroud notices Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items Book the goods into the ERP System Send Stores receipt note and purchase orders to Finance and the Lab Assist in gathering the information required for reporting in department or area of technical expertise Compile detailed and standardised reports and consolidate documents Retrieve supporting documentation and records to facilitate and support query resolution Investigating Prioritise issues and orders Determine the cause of damaged goods Escalate unknown causes to the superior Track down mislabelled products, and correct the labelling thereof General office support/ Administrative support Coordinate project and office services Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research) Plan & process Coordinate and provide input into work activities and priorities Monitor adherence to schedules Provide recommendations to management on improvement in processes Provide guidance to and/ or assists others with work activities Check own work Stakeholder relations Communicate with internal stakeholders to achieve work objectives and to maintain relationships Communicate with employees and management, to assist and convey information Job Requirements Skills Required Background/experience 1-3 years’ experience in an administrative role Minimum of a 2-year Diploma in Administration Experience on SAP advantageous Specific job skills Product knowledge (ERP System, Hardware, Database) Administration knowledge Competencies Planning and Organising Meeting Deadlines Capturing Facts