Clerical Assistant
Aspen Pharma Group
Port Elizabeth
Job Ref #: CA2024
Industry: Pharmaceutical And Medical/Healthcare
Job Type: Permanent
Positions Available: 1
Applications are invited for the above indicated vacancy that exists at the SVP 1 Warehouse in Gqeberha. The successful incumbent will report to the Controller. All applications are to be received on or before 14 June 2024. Preference will be given to Employment Equity candidates in line with Aspen’s Transformation Agenda
Job Description
Job purpose
Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders.
Responsibilities
Documentation, reporting & record keeping
Complete goods receipt notes and carry out material verification.
Generate sales orders.
Generate picking lists, packing list, load plans, sales invoices and de-shroud notices.
Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items.
Book the goods into the ERP System
Send Stores receipt note and purchase orders to Finance and the Lab
Assist in gathering the information required for reporting in department or area of technical expertise.
Compile detailed and standardized reports and consolidate documents.
Retrieve supporting documentation and records to facilitate and support query resolution.
Investigating
Prioritize issues and orders.
Determine the cause of damaged goods.
Escalate unknown causes to the superior
Track down mislabeled products and correct the labelling thereof.
General office support/Administrative support
Coordinate project and office services.
Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research).
Plan & process
Coordinate and provide input into work activities and priorities.
Monitor adherence to schedules.
Provide recommendations to management on improvement in processes.
Provide guidance to and/ or assists others with work activities.
Check own work.
Stakeholder relations
Communicate with internal stakeholders to achieve work objectives and to maintain relationships.
Communicate with employees and management, to assist and convey information.
Job Requirements
Skills Required
Background/experience
1-3 years’ experience in an administrative role
Minimum of a 2-year Diploma in Administration
Specific job skills
Product knowledge (ERP System, Hardware, Database)
Administration knowledge.
Competencies
Planning and Organizing
Meeting Deadlines
Capturing